Saunders Architects, a renowned UK-based architectural firm, transitions from Microsoft Exchange Public Folders to Gekko Email Management. Discover how this shift promises to optimize their operations and facilitate expansion.
MMA Consulting Engineers, a leading M&E consultancy firm in Ireland, chose Gekko for streamlined email management. Discover how Gekko's email organization and accessibility solutions can maximize your project efficiency.
Discover the advantages of email management software. Streamline your email communications, boost productivity, and find important messages effortlessly. Explore why Gekko Email Management stands out and how it enhances collaboration and integrates seamlessly with third-party systems. Optimize your email experience with Gekko Email.
The client InGrain Architecture are a fresh thinking new architectural practice formed in 2020, with innovative ideas. Our client InGrain Architecture are highly creative and design focused in their approach using their work to help provide a better future for the next generation. As a RIBA Chartered Practice they produce high quality work for their clients. Requirements When asked why they initially chose Gekko, Phil Ward Director explained; “When we first started the practice we were conscious we needed to store emails coming in and going out, especially from a legal perspective. We had just started the business so we knew we couldn’t invest in something too heavy or expensive. We did a simple search, looked at different options, Gekko stood out. Throughout the early journey we had an Initial conversation with the director, about the programme over a zoom meeting and from there it was smooth sailing.” Gekko is a cloud-based email management solution which allows users to access all project emails in one place, and sorts all emails automatically into the relevant project folder. The simple yet powerful search functionality makes it effortless to find even the most obscure email in any size project. Our solution Often companies in the AEC industry struggle with clunky email management solutions that limit their ability to file emails across projects simultaneously. Our client InGrain Architecture found that “Gekko is a lot more intuitive and less clunky than other email management solutions. Gekko’s integration with outlook is great, it becomes part of your natural process as it is very simple. Its part of our daily routine, we don’t have to think about it, it is just ready to go. It wasn’t long after we started the company that we got Gekko, it was very quick to implement.” When asked if Gekko has made anything easier in the practice, Phil Ward answered “With Gekko we don’t have to think about the filing of the emails. It reduces the worry about safety or email trails getting lost, with important details in that could be very challenging to manage. All of our emails are backed up on the cloud so we know it’s always there. Gekko has made a massive difference to us, It is effortless.” With Gekko being managed in the cloud, their team remain productive while working from home. Chris Palmer Director commented; “It’s great, whether we are in the office or not the access is there. We have outlook on laptops as well as pcs meaning we have access all the time. Because we have this it’s all linked up and means its business as usual.” It is accessible from any location, thanks to Gekko’s outlook ad-in. Gekko also works in conjunction with Office365, which automates set up and saves valuable time. Unlike their previous email management solution Outlook, Gekko centralises our clients emails. When asked how Gekko differs to outlook both Phil and Chris commented; " Gekko brings everyone’s emails together so we can search across projects and teams if someone is off work, meaning we stay on track with client delivery.” With Gekko, project folders are visible across the team helping to enhance communication and cooperation. Our client found Gekko to be a shorter process to file emails, taking the pains away from email management. “Gekko has been a great help with communication, we now know if someone’s filed and responded to emails. It’s one of the most useful things we have invested in as it works by itself. It takes the pains away from emails having to file them all across projects. It really takes the worry away.” Phil and Chris also commented on Gekko impacting the amount of time saved using Gekko; “It cuts down our admin time, which helps with the projects as it is so straightforward. We also noticed using Gekko has helped make us less risk adverse.” Customer Experience Phil and Chris also commented on the customer experience with Gekko; “We have a great experience with the customer service team, they are very good. We have worked with Diogo who is always very helpful. The latest upgrade has also been really helpful. Gekko has been one of our best investments." Get a free demo of Gekko now by clicking the button below, to see how Gekko can work for you.
The client Darmody Architecture is an architectural practice with a passion for detail and a wide spectrum of experience, based in Dublin, Ireland. Specialising in architecture, urban planning and interiors, our client have a portfolio that spans complex mixed use developments to exquisite private residences. Our client evolved to become one of Ireland's foremost architectural firms. Since its inception the practice has created some of the finest examples of contemporary architecture in Ireland. Currently the firm is busy, working both domestically and abroad with a number of prestigious projects under development in the UK. Alongside our email management solution Gekko, Darmody Architecture are an existing Rapport3 client and have had great success with it for their projects, particularly with recent remote working thanks to it being a cloud-based solution. Requirements When asked why they initially chose Gekko, Office Manager Nessa Walsh explained; "we needed to have something secure and accessible by everyone working in the practice. Given our size, as a smaller practice, we knew we needed everyone to be able to access each other's emails across all projects, so security and accessibility were a big selling point for us." Gekko is a cloud-based email management solution which allows users to access all project emails in one place, and sorts all emails automatically into the relevant project folder. The simple yet powerful search functionality makes it effortless to find even the most obscure email in any size project. Our solution Gekko is tailored specifically to the needs of architects, engineers and the construction industry. Often companies in the AEC industry struggle with visibility and collaboration when working on a range of large construction projects simultaneously. Our client Darmody Architecture with each professional architect using Gekko in the same way, found that "Gekko is crucial for them to be able to dial in quickly and find past emails as they jump from one project to another quickly." Having the capability of searching for important project emails from Rapport3 will have a significant impact on productivity and adoption across the business. "Gekko has certainly made things easier for us as consultants, we need to have a secure record of our correspondence and as each email sent or received is linked and filed to a project number. It means all project correspondence is accessible by everyone in the practice which is essential for us. Now with remote working it's become more even more important as a communication tool. Gekko allows everyone access to emails for each project regardless of who sent or received them." Also, the fact that both Gekko and Rapport3 are managed in the cloud will help their teams remain productive while working from home. It is accessible from any location, thanks to Gekko’s outlook ad-in, for all Darmody staff. Gekko also works in conjunction with Office365, which automates set up and saves valuable time. Unlike other solutions, Gekko Project folders are visible across the team helping to enhance communication and cooperation. Our client found Gekko to be a shorter process to file emails, and supported them through their company growth. Nessa commented; " Previously emails were saved only to our individual accounts, if you wanted to save a project email you had to save it as a file to the server - a longer process. With Gekko emails are filed by project number without even having to think about it. Our practice has doubled in size in the last 5 years and Gekko has helped as we have grown." When asked how Gekko has helped with remote working Nessa explained; "It has helped us hugely whilst remote working, the practice would not function as smoothly as it does without Gekko. Having Gekko means our architects can join a project halfway through and get up to speed quickly by reading past emails; this keeps communications clear, helps save time and increases our productivity." Nessa explained that; "You can link Gekko to our efficiency, Gekko is a management tool that has become critical to us. It would be hard to function and be as efficient without Gekko." Try your 14-day, no-obligation free trial of Gekko now by clicking the button below.
Existing client, Phil Jones Associates (PJA) recently added Gekko Email Management to their existing Rapport3 modules to maximise productivity and help their staff cope even better with remote working.
Highly-respected landscape architecture and urban design practice, Bradley Murphy Design, desired a more integrated project management solution to improve efficiency, particularly in the current climate. They chose our Rapport3 Project Costing, Contacts (CRM), HR and Gekko Email Management to provide the functionality they need in a single interface.
Waugh Thistleton Architects adopt a sustainable approach to architecture which has earned them an international reputation for environmentally-friendly design. They introduced Rapport3 and Gekko to their practice this October to replace Project Minder.
Award-winning global architects and designers, Ethos Design & Architecture, have chosen Rapport3 Project Costing, CRM, HR and Gekko Email Management to replace inefficient Microsoft Excel Spreadsheets.
Saunders Architects is a UK-based architectural practice with offices in London, Manchester, Bristol and Welwyn Garden City. Founded in 1988, they have earned a reputation for award-winning architecture and urban design. With a 70 strong national practice of architects, technologists and urban designers, they offer a comprehensive service across a variety of sectors. They approached us in September 2020 looking to replace their existing system, Microsoft Exchange Public Folders. They were starting a new five-person team within the Saunders Group, providing them with an opportunity to put the best systems and processes in place to manage all project email correspondence. Our Gekko Email Management was the system they chose; a cloud-based email system which enables collaboration, automatic project email filing and easy email search. The new add-in for desktop and mobile versions of Microsoft Outlook helps staff to file incoming and outgoing emails to the correct project in Gekko. Gekko’s ability to search across multiple criteria enables the team to be more responsive to clients enquiries. We look forward to seeing how Gekko helps them to streamline their administrative processes and organisation. Sound interesting? Then why not start your free trial now by clicking below.
